• LIST OF DOCUMENTS NECESSARY FOR NOTARIAL ACTIVITIES

    AKAN REAL ESTATE

    „Carpe viam et susceptum perfice munus”

    I. A contract for the sale of a residential or commercial premises constituting a separate real estate

    ➢ land register number,

    ➢ a document on which the inheritance is acquired (e.g. an extract from a notarial deed, a court decision confirming the inheritance purchase), 

    ➢ in the case of acquisition by inheritance - a certificate issued by the head of the tax office confirming that the acquisition is tax-free, that the tax due has been paid or the tax liability has expired as a result of the statute of limitations or the written consent of the head of the tax office for sale. This also applies to the situation when the premises were acquired by donation after January 1, 2007.

    ➢ certificate of the lack of people registered in the premises,

    ➢ certificate of the housing community on the payment of rent payments, - proof of payment of real estate tax, annual fee for perpetual usufruct of land (if the land was put into perpetual usufruct),

    ➢ identity cards of persons participating in the activity (personal data: names, surname, parents' names, place of residence, PESEL number, ID card number and its expiry date),

    ➢ in the case of legal persons - KRS number, company deed / statute and resolution on consent to sell / purchase real estate.

    II. Agreement for the sale of land real estate (plots)

    ➢ land register number,

    ➢ the document constituting the basis for the acquisition (e.g. an extract from a notarial deed, a court decision confirming the inheritance acquisition),

    ➢ in case of inheritance - a certificate issued by the head of the tax office confirming that the acquisition is tax-free, that the tax due was paid or the tax liability expired due to the statute of limitations or the written consent of the head of the tax office for sale. This also applies if the real estate was acquired by donation after January 1, 2007.

    ➢ an excerpt from the land register with the annotation that this document is intended for making an entry in the land and mortgage register (is issued by the competent Poviat Starosty or the Commune Office),

    ➢ in the case when the subject of sale is one of the plots included in the land and mortgage register or in the absence of the land register – also an excerpt from the cadastral map,

    ➢ a certificate of the purpose of the plot in the spatial development plan or the absence of such a plan in the area (is issued by the competent Commune Office),

    ➢ proof of payment of real estate tax, annual fee for perpetual usufruct of land (if the land was put into perpetual usufruct), 

    ➢ identity cards of persons participating in the activity (personal data: names, surname, parents' names, place of residence, PESEL number, ID card number and its expiry date),

    ➢ in the case of legal persons - KRS number, company deed / statute and resolution on consent to sell / purchase real estate.

    III. Agreement for the sale of the cooperative ownership right to the premises

    ➢ number of the land and mortgage register, if it is kept for the rights being sold,

    ➢ a certificate from the Cooperative confirming the vendor's right to the premises,
    ⚊ in the event that a land register for cooperative law is to be established
    ⚊ a certificate of the Cooperative on the location and area of the premises containing information on the land and mortgage register number of the plot and the building in which the premises is located, as well as an excerpt from the land and mortgage register and an excerpt from the building register for the construction property to which the right to be sold is related,  

    ➢ the document constituting the basis for the acquisition (e.g. allocation, extract of a notarial deed, contract for the conversion of a cooperative tenant's right into a cooperative ownership right to a flat, a court decision confirming the acquisition of an inheritance)

    ➢ in the event of inheritance - a certificate issued by the head of the tax office confirming that the acquisition is tax-free, that the tax due has been paid or the tax liability has expired as a result of the statute of limitations or the written consent of the head of the tax office for sale. This also applies if the right was acquired by way of a donation after January 1, 2007.

    ➢ certificate of the lack of people registered in the premises,

    ➢ identity cards of persons participating in the activity (personal data: names, surname, parents' names, place of residence, PESEL number, ID card number and its expiry date)

    ➢ KRS number of legal persons.

    IV. Certificate of Inheritance

    ➢ an abridged copy of the testator's death certificate,

    ➢ certificate of the testator's PESEL number (issued by the Commune Office),

    ➢ shortened copies of civil status records of all persons included in the circle of statutory heirs (in the case of persons who changed their surname as a result of entering into marriage - an abridged copy of the marriage certificate, in other cases - an abbreviated copy of the birth certificate),

    ➢ testament (if it was drawn up),

    ➢ other documents that may affect the determination of the right to inheritance.